Important Dates

Note: The remediation schedule for Fall/Winter 2017-18 and Winter 2018 courses can be found in the NEW: Fall/Winter 2017-2018 and Winter 2018 Completion of Courses and Finalization of Grades section below. Fall registration is currently open. Guiding principles and further details for graduate course and program remediation can be found at Remediation Options.

Graduate studies at York consists of three academic terms: Fall term, Winter term, and Summer term.

2018–2019 Academic Year

Fall 2018

Reminder—Last day to register for Fall [FA18] term is August 15. $200 late fee will be applied on August 16.

September

DateDescriptionReminder
3Registration and
Enrolment
Labour Day Holiday—University closed.
5Registration and
Enrolment
Fall term [FA18] and Fall/Winter term [Y18–19] classes begin.
10Financial Aid, Refunds
and Tuition Fees
Deadline for payment of fees, Fall term [FA18]

Deadline for payment of Residence and Meal Plan fees.
15Registration and
Enrolment
Administrative Deadline
Deadline for graduate programs to submit summer term grades to the Registrar’s Office.
18Registration and
Enrolment
Deadline to add course(s) without instructor permission, Fall term [FA18] and Fall/Winter term [Y18/19].
30Financial Aid, Refunds
and Tuition Fees
Refund—100% refund date for Fall [FA18] term.

October

DateDescriptionReminder
2Registration and
Enrolment
Deadline to add course with instructor permission, Fall [FA18] term.
6–12Registration and
Enrolment
Fall Reading Week (no classes, University open).
8Registration and
Enrolment
Thanksgiving Day (University closed).
10–12Registration and
Enrolment
Fall Convocation.
15Financial Aid, Refunds
and Tuition Fees
Refund—80% refund date for Fall [FA18} term.
15Registration and
Enrolment
Administrative Deadline — All summer [SU18] term courses with blank and incomplete grades converted to F grade unless an approved course extension has been granted.
17Financial Aid, Refunds
and Tuition Fees
OSAP Deadline — Recommended date to apply for Fall Only and Year OSAP and submit supporting documents.
19Registration and
Enrolment
Deadline to apply to graduate in February 2019.
23Registration and
Enrolment
Online registration for Fall [FA18] term ends.

Deadline to add course with instructor permission, Fall/Winter term [FA18/WI19].
31Financial Aid, Refunds
and Tuition Fees
Refund—40% refund date for Fall [FA18} term.

OSAP Deadline — Recommended date to apply for government financial aid for the next Winter term.

Deadline for reassessment at the domestic tuition rate for the current Fall/Winter session. For international students requesting a status change.

November

DateDescriptionReminder
1Thesis and
Dissertation
Deadline for students to submit Research Proposals for Ethics to program office for approval to commence in January 2019.
7Thesis and
Dissertation
Deadline for graduate programs to submit Research Proposals for Ethics to FGS for approval to commence in January 2019.

Deadline for doctoral students to provide graduate programs with recommendations for oral examinations.
9Registration and
Enrolment
Deadline to drop course(s) without receiving a grade (manual form), Fall [FA18] term. Courses dropped after this date, and within the term, will be reflected with a W grade.
14Thesis and
Dissertation
Deadline for graduate programs to submit recommendation for doctoral oral examinations to FGS. Must be received by FGS by this date.

Deadline for Master’s students to provide graduate programs with recommendations for oral examinations.
15Registration and
Enrolment
Deadline to submit Academic Petition (e.g. leave of absence, change to part-time/full-time status, extension of program time limits, reinstatement) for Winter [WI19] term.
21Thesis and
Dissertation
Deadline for graduate programs to submit recommendations for Master’s oral examinations to FGS. Must be received by FGS by this date.

December

DateDescriptionReminder
4Registration and
Enrolment
Fall term [FA18] classes end.
5Registration and
Enrolment
Fall Study Day (no classes; University open).
6–21Registration and
Enrolment
Fall Exams. Check with your course director.
12Thesis and
Dissertation
Last day to hold Doctoral/Master’s defence exams in the Fall [FA18] term (for Fall term completion). Exams held after this date will be coded for Winter term[WI19].
15Registration and
Enrolment
Deadline to register for Winter term [WI18].

Students who did not register for Fall term [FA18] will be withdrawn from the program for failure to maintain continuous registration unless a Leave of Absence was approved.
16Registration and
Enrolment
$200 Late registration fee for Winter term [WI19] will be applied.
19Thesis and
Dissertation
Deadline to upload Electronic Thesis and Dissertation for Fall term [FA18] completion.
22–Jan. 2Registration and
Enrolment
Winter Break. (University closed)

Winter 2019

Reminder—Last day to register for Winter [WI19] term is December 15. $200 late fee will be applied on December 16.

January

DateDescriptionReminder
3Registration and
Enrolment
Winter [WI19] term classes begin.
10Financial Aid, Refunds
and Tuition Fees
Deadline for payment of fees, Winter [WI19] term.

Deadline for Residence and Meal plan fees.
15Registration and
Enrolment
Administrative Deadline—Deadline for graduate programs to submit Fall [FA18] term grades to Registrar’s Office.
15Thesis and
Dissertation
Deadline to upload Electronic Thesis and Dissertation for February 2019 degree conferral.
16Registration and
Enrolment
Deadline to add a course without instructor permission, Winter [WI19] term.
22Registration and
Enrolment
Online Registration ends for Winter [WI19] term.
30Registration and
Enrolment
Deadline to add a course with instructor permission, Winter [WI19] term.
31Financial Aid, Refunds
and Tuition Fees
Refund—100% refund, Winter [WI19] term.

Deadline for reassessment at the domestic tuition rate for the current Fall/Winter session. For international students requesting a status change.

February

DateDescriptionReminder
8Registration and
Enrolment
Deadline to drop course(s) without receiving a grade, Fall/Winter [Y18/WI19] term. Courses dropped after this date, and within the term of the course, will be given a W grade.
15Registration and
Enrolment
Administrative Deadline—All fall [FA18] term courses with blank and incomplete grades converted to F grade unless an approved course extension has been granted.
15Financial Aid, Refunds
and Tuition Fees
Refund—80% refund for Winter [WI19] term.
16–22Registration and
Enrolment
Winter Reading Week (no classes, university open).
18Registration and
Enrolment
Family Day Statutory Holiday (University closed).
28Registration and
Enrolment
Deadline to apply to graduate for Spring Convocation.
28Financial Aid, Refunds
and Tuition Fees
Refund—40% refund for Winter [WI19] term.

March

DateDescriptionReminder
5Registration and
Enrolment
Summer [SU19] term registration and enrolment online access begins.
8Registration and
Enrolment
Deadline to drop a course without receiving a grade, Winter [WI19] term. Courses dropped after this date, and within the term, will be reflected with a W grade.
8Thesis and
Dissertation
Deadline for doctoral students to provide graduate programs with recommendations for oral examinations.
15Registration and
Enrolment
Deadline to submit Academic Petition (e.g. leave of absence, change to part-time/full-time status, extension of program time limits, reinstatement) for Summer [SU19] term.
15Thesis and
Dissertation
Deadline for graduate programs to submit recommendation for doctoral oral examinations to FGS. Must be received by FGS by this date.

Deadline for Master’s students to provide graduate programs with recommendations for oral examinations.
29Thesis and
Dissertation
Deadline for graduate programs to submit recommendations for Master’s oral examinations to FGS. Must be received by FGS by this date.

April

DateDescriptionReminder
3Registration and
Enrolment
Fall/Winter [Y18-19] and Winter [WI19] term classes end.
4Registration and
Enrolment
Winter Study Day.
5–20Registration and
Enrolment
Fall/Winter [Y18-19] and Winter [WI19] examinations.
19Registration and
Enrolment
Good Friday Holiday. (University Closed)
15Thesis and
Dissertation
Deadline to hold Doctoral/Master’s defence exams in the Winter [WI19] term to fulfill part of the requirements in order to graduate for June 2019 convocation.
22Thesis and
Dissertation
Deadline to upload Electronic Thesis and Dissertation for Winter [WI19] term and fulfill final requirements in order to graduate and be eligible for June 2019 convocation ceremony.
23Registration and
Enrolment
Summer [SU19} registration deadline.
24Registration and
Enrolment
$200 Late registration fee for Summer [SU19] term will be applied.
30Registration and
Enrolment
All degree requirements, including final grades, must be met by April 30, 2019 to convocate in June 2019.

2017-2018 Academic Year

Fall 2017

September

DateReminder
ReminderDeadline to register for Fall [FA17] term is August 15.
ReminderLate Registration fee for Fall [FA17] term applied August 16 ($200).
4Holiday—Labour Day—University closed.
7Term classes begin, Fall term [FA17] and Fall/Winter [Y17-18] term.
10Deadline for payment of fees, Fall term [FA17].
15Administrative Deadline—Last day for graduate programs to submit summer term grades to the Registrar’s Office.
20Last day to add course without permission of instructor, Fall [FA17] term and Fall/Winter [Y17-18].
30100% refund date for Fall [FA17] term.

October

DateReminder
4Last day to add course with permission of instructor, Fall [FA17] term.
9Holiday—Thanksgiving holiday—University closed.
1580% refund date for Fall [FA17] term.
15Administrative Deadline—All summer [SU17] term courses with blank or incomplete grades converted to F.
18Last day to add course with permission of instructor, Fall/Winter [Y17-18] term.
18–20Fall 2017 Convocation.
23Online registration for Fall [FA17] term ends.
24Deadline to apply to graduate at a 2017 convocation (for February convocation).
26–29Fall Reading Days (no classes; University open).
3140% refund date for Fall [FA17] term.

November

DateReminder
1Last day for students to submit to program office Research Proposals for Ethics approval to begin in January 2018.
10Last day to drop course without receiving a grade (manual form), Fall [FA17] term.
10Last day for programs to submit Research Proposals to FGS for Ethics approval to begin in January 2018.
14Deadline for FGS to receive recommendations for oral examinations from graduate programs for doctoral students (must be received by FGS by this date).
15Deadline to submit Academic Petition (e.g. leave of absence, change to part-time/full-time registration, extension of program time limits, reinstatement) for Winter [WI18] term.
21Deadline to receive recommendations for oral examinations from graduate programs for Master’s students (must be received by FGS by this date).
30Program withdrawal for failure to maintain continuous registration, Fall [FA17] term.

December

DateReminder
4Fall [FA17] term classes end.
5Deadline to submit Fall [FA17] term work.
5Fall study day (no classes; University open).
6–21Fall term examinations.
12Last day to hold Doctoral/Master’s defence exams in the Fall [FA17] term.
15Deadline to register for Winter [WI18] term.
16Late registration fee for Winter [WI18] term will be applied.
19Last day to upload Electronic Thesis & Dissertation for Fall [FA17] term.
23–Jan 2Winter Break—University closed.

Winter 2018

January

DateReminder
ReminderDeadline to register for Winter [WI18] term is December 15, 2017.
ReminderLate registration fee for Winter [WI17] term applied December 16, 2017.
4Winter [WI18] term classes begin.
10Deadline for payment of fees, Winter [WI18] term.
15Deadline for graduate programs to submit Fall [F17] term grades to Registrar’s Office.
15Last day to upload Electronic Thesis & Dissertation for February 2018 degree conferral.
17Last day to add course without permission of instructor, Winter [WI18] term.
23Online Registration ends for Winter [WI18] term.
31100% refund Winter [WI18] term.
31Last day to add course with permission of instructor, Winter [WI18] term.

February

DateReminder
9Last day to drop course without receiving a grade, Fall/Winter [Y17-18] term.
1580% refund for Winter [WI18] term.
15Administrative Deadline—All Fall [FA17] term courses with blank or incomplete grades converted to F.
17–23Reading week (no classes; University open).
19Holiday—Family Day—University closed.
2840% refund for winter [WI18] term.
28Program withdrawal for failure to maintain continuous registration, Winter [WI18] term.

March

DateReminder
6Summer 2018 Registration and Enrolment online access begins.
9Last day to drop course without receiving grade, Winter [WI18] term.
15Deadline to submit Academic Petition (e.g. leave of absence, change to part-time/full-time registration, extension of program time limits, reinstatement) for Summer [SU18] term.
16Deadline for the Office of the Dean, Graduate Studies to receive recommendations for Oral examination from graduate program directors for doctoral students expected to fulfill all Doctor of Philosophy requirements for June 2018 convocation.
29Deadline for the Office of the Dean, Graduate Studies to receive recommendations for Oral examination from graduate program directors for master’s students expected to fulfill all requirements for June 2018 convocation.
30Holiday—Good Friday—University Closed.

April

DateReminder
5, 7–8Winter [WI18] term study days (no classes; University open).
5Last day to submit Winter [WI18] term work.
6Winter [WI18] term and Fall/Winter [Y17-18] term classes end.
9–23Winter [WI18, Y17-18] examinations.
16Last day for students to hold thesis/dissertation exams to fulfill part of the requirements in order to graduate for June 2018 convocation.
23Last day to upload Electronic Thesis & Dissertation for Winter [WI18] term and fulfill final requirements in order to graduate for June 2018 convocation.
24Summer (SU18) registration deadline. *Extended to June 22.
25$200 fee applied to all late registrations. *Extended to June 23.
30All degree requirements, including final grades, must be met by April 30, 2018 to convocate in June 2018.
30Summer (SU18) term(s) classes begin (SU, S1, S2, S3, I1, J1 terms).

Summer 2018

May

Note: The remediation schedule for Fall/Winter 2017-18 and Winter 2018 courses can be found in the NEW: Fall/Winter 2017-2018 and Winter 2018 Completion of Courses and Finalization of Grades section below. Fall registration is currently open. Guiding principles and further details for graduate course and program remediation can be found at Remediation Options.
DateReminder
Note: SU18 Registration deadline is Tuesday April 24, 2018. A few summer term classes begin April 30, 2018. *Registration deadline extended to June 22.
2Last day to add course without permission of instructor, SU18 (I1 term).
3Last day to add course without permission of instructor, SU18 (J1 term).
4Last day to add course without permission of instructor, SU18 (S1 term);
Last day to add course with permission of instructor, SU18 (I1 term);
Last day to add course with permission of instructor, SU18 (J1 term).
8Last day to add course without permission of instructor, SU18 (S3 term).
8Deadline for payment of fees, Summer [SU18] terms.
11Last day to add course with permission of instructor, SU18 (S1 term);
Last day to drop course without receiving a grade, SU18 (I1 term).
14Last day to add course without permission of instructor, Summer [SU18] (SU term).
15Deadline for graduate programs to submit Winter [W18] term and Fall/Winter [Y17/18] grades to Registrar’s Office.
18Last day to add course with permission of instructor, SU18 (S3 term);
Last day to drop course without receiving a grade, SU18 (J1 term);
Classes end, SU18 (I1 term).
22Summer [SU18] term classes begin (I2 term).
24Last day to add course without permission of instructor, SU18 (I2 term).
28Last day to add course with permission of instructor, SU18 (SU term);
Last day to add course with permission of instructor, SU18 (I2 term);
Classes end, SU18 (J1 term);
Last day to drop course without receiving a grade, SU18 (S1 term).
29Classes begin, SU18 (J2, J3 terms).
31100% refund for Summer [SU18] term.

June

DateReminder
1Last day to add course without permission of instructor, SU18 (J2 term).
4Last day to add course without permission of instructor, SU18 (J3 term);
Last day to add course with permission of instructor, SU18 (J2 term);
Last day to drop course without receiving a grade, SU18 (I2 term).
5Registration Opens for Fall (FA18) and Winter (WI19) terms.
11Classes end, SU18 (S1, I2 terms);
Last day to add course with permission of instructor, SU18 (J3 term);
Last day to drop course without receiving a grade, SU 18 (S3 term).
12Classes begin, SU18 (I3 term).
14Last day to add course with permission of instructor (manual form), SU18 (I3 term).
1580% refund for summer term.
15Administrative Deadline—All Winter [WI18] term courses with blank or incomplete grades converted to F.
16–24June 2018 Convocation.
18Classes begin, SU18 (S2 term);
Last day to add course with permission of instructor, SU18 (I3 term);
Last day to drop course without receiving a grade, SU18 (J2 term).
22Last day to add course without permission of instructor, SU18 (S2 term);
Online Registration and Enrollment ends, Summer (SU18).
25Classes end, SU18 (J2 term);
Last day to drop course without receiving a grade (manual form), SU18 (I3 term, J3 term).
29Last day to add course with permission of instructor (manual form), SU18 (S2 term).
3040% refund for summer term.

July

DateReminder
2Canada Day Holiday—University closed.
3Classes start, SU18 (D2 term).
5Last day to drop course without receiving a grade (manual form), SU18 (SU term).
6Last day to add course without permission of instructor, SU18 (D2 term).
9Classes end, SU18 (J3 term);
Last day to add course with permission of instructor (manual form), SU18 (D2 term).
15Deadline to submit Academic Petitions for status changes for Fall (FA18) term (e.g. leave of absence, change to part-time/full-time registration, extension of program time limits, reinstatement).
16Last day to drop course without receiving a grade (manual form), SU18 (S2 term).
16Deadline for Graduate Programs to receive recommendations and paperwork for doctoral Oral Examinations to review and process.
23Deadline for the Faculty of Graduate Studies to receive recommendations for Oral examination from graduate program directors for doctoral students expected to fulfill all Doctor of Philosophy requirements for October 2018 convocation.
23Last day to drop course without receiving a grade (manual form), SU18 (D2 term).
23Deadline for Graduate Programs to receive recommendations and paperwork for master’s Oral Examinations to review and process.
30Deadline for the Office of the Dean, Graduate Studies to receive recommendations for Oral examination from graduate program directors for Master’s students expected to fulfill all requirements for October 2018 convocation.
30Administration Deadline—Program withdrawal for failure to maintain continuous registration, summer (SU18) term.
30Classes end, SU18 (D2, S2, SU terms).

August

DateReminder
6Simcoe Day Civic Holiday—University closed.
15Last day to register for Fall (FA18).
16$200 late fee applied on Fall (FA18) registrations.
17Thesis/Dissertation Deadline—Last day for oral examination to be held to fulfill requirements for October 2018 convocation.
24Thesis/Dissertation Deadline—Last day to submit/upload Electronic Thesis and Dissertation for Summer 2018 term and to fulfill requirements for October 2018 convocation.
31All degree requirements, including final grades, must be met by August 31, 2018 in order to be eligible to convocate in October 2018.

Summer 2018 Sessional Dates for All Other Terms

TermCourse Start DateLast Add date without Instructor PermissionLast Add date with Instructor PermissionLast Drop Date without receiving a gradeCourse End Date
SY
* previously appeared as SU
Monday, April 30, 2018Monday, May 14, 2018Monday, May 28, 2018Thursday, July 05, 2018Monday, July 30, 2018
S4
* previously appeared as S1
Monday, April 30, 2018Friday, May 04, 2018Friday, May 11, 2018Monday, May 28, 2018Monday, June 11, 2018
D2Tuesday, July 3, 2018Friday, July 06, 2018Monday, July 09, 2018Monday, July 23, 2018Monday, July 30, 2018
J5Monday, April 30, 2018Thursday, May 03, 2018Friday, May 04, 2018Friday, May 18, 2018Monday, May 28, 2018
J6Tuesday, May 29, 2018Friday, June 01, 2018Monday, June 04, 2018Monday, June 18, 2018Monday, June 25, 2018

New Summer Sessional Dates (as of May 22, 2018)

TermCourse Start DateLast Add date without Instructor PermissionLast Add date with Instructor PermissionLast Drop Date without receiving a gradeCourse End Date
SUTuesday, May 22, 2018Monday, June 4, 2018Monday, June 18, 2018Friday, July 13, 2018Monday, August 20, 2018
S1Tuesday, May 22, 2018Monday, May 28, 2018Monday, June 4, 2018Monday, June 18, 2018Tuesday, July 3, 2018
I1Tuesday, May 22, 2018Thursday, May 24, 2018Monday, May 28, 2018Monday, June 4, 2018Monday, June 11, 2018
I2Tuesday, June 12, 2018Thursday, June 14, 2018Monday, June 18, 2018Friday, June 22, 2018Friday, June 29, 2018
I3Tuesday, July 3, 2018Thursday, July 5, 2018Monday, July 9, 2018Monday, July 16, 2018Monday, July 23, 2018
J1Tuesday, May 22, 2018Friday, May 25, 2018Monday, May 28, 2018Monday, June 11, 2018Monday, June 18, 2018
J2Tuesday, June 19, 2018Friday, June 22, 2018Monday, June 25, 2018Friday, July 6, 2018Monday, July 16, 2018
J3Tuesday, June 19, 2018Monday, June 25, 2018Friday, June 29, 2018Friday, July 13, 2018Monday, July 30, 2018
S3Tuesday, May 22, 2018Wednesday, May 30, 2018Monday, June 11, 2018Friday, June 29, 2018Monday, July 23, 2018

NEW: Fall/Winter 2017-2018 and Winter 2018 Completion of Courses and Finalization of Grades

The remediation process for the completion of Fall/Winter 2017-2018 full year and Winter 2018 term courses and the finalization of grades complies with the Executive Committee of Senate Completion of Courses and Finalization of Grades and the Senate Policy on the Academic Implications of Disruptions or Cessations of University Business Due to Labour Disputes or Other Causes.

Fall/Winter 2017/18 and Winter 2018 Course Remediation Schedule

DateReminder
July 23 to August 20, 2018Remediation schedule for courses.
August 31, 2018Coursework completion deadline.

For students who are completing final degree requirements, please note that all degree requirements, including final grades, must be met by August 31, 2018 in order to be eligible to convocate in October 2018.
September 21, 2018Deadline for graduate programs/course directors to submit Fall/Winter 2017–18 and/or Winter 2018 grades to Registrar’s Office.

Course Extensions

If students cannot meet the dates noted above, they must request a course extension without supporting paperwork from their instructors or Graduate Program Directors (GPD).

August 31, 2018Deadline to request course extension.

To submit a request, please visit: https://apps1.sis.yorku.ca/Apps/WebObjects/REM.woa/wa/DirectAction/defstanding
December 21, 2018Coursework completion deadline.

Any student who misses the December 21 coursework completion deadline, due to truly exceptional circumstances, must submit an academic petition with supporting documentation to FGS to request any further extension.
January 15, 2019Deadline for graduate programs/course directors to submit Fall/Winter 2017-18 and/or Winter 2018 grades to the Registrar’s Office.

Additional Information

  • Registration of Graduating Students: Any student who has coursework from Fall/Winter 2017–2018 and/or Winter 2018 remaining in order to complete their degree program and was unable to do so due to the labor disruption may finish courses without registering/paying tuition in either the Summer 2018 or Fall 2018 term. These students will still have their grades officially submitted by their course directors and be able to complete their degrees. Balance of degree fees will remain in place.
  • A continuing student who wishes to opt for the course extension (to December), and has other degree components outstanding, must register for the Fall 2018 term.
  • Thesis/Dissertation Proposal, Comprehensive Exams, Major Research Paper, Thesis/Dissertation require active registration in the term in which the progress is being logged.
  • The last date to drop Fall/Winter 2017-18 full year or Winter 2018 term courses without academic penalty is December 31, 2018.