Curriculum Development

These guidelines and procedures are intended to support the review and approval process with respect to curriculum development, from changes to existing graduate courses to the development of new graduate programs.

Submission and Review/Approval Process

The initial review and approval of proposals for new courses, changes to existing courses, and changes to program/graduate diploma academic requirements (including admission requirements) begins at the program level, in accordance with program procedures. Once approved at the program level, these proposals should be forwarded to the Office of the Dean, Faculty of Graduate Studies, for consideration by the relevant Faculty-level committee(s).

Completed proposals for new courses, changes to existing courses and changes to program/graduate diploma academic requirements should be submitted via email attachment to the Coordinator, Faculty Governance .

Proposals for new graduate fields, new graduate diplomas and new graduate degree programs should be submitted via email attachment to the Academic Affairs Officer . Please note that a formal Notice of Intention should be submitted prior to the development of proposals for major modifications, new fields, diplomas or degree programs.

Submission of a Notice of Intention form does not constitute a formal proposal, and will not be judged from that standpoint. It is intended to facilitate early consultations so that any proposal that is ultimately developed benefits from the expertise of others delivering complementary programs, avoids direct competition with or duplication of existing programs, and enables a preliminary assessment of resource implications. For further details regarding the Notice of Intention process and requirements, please contact the Office of the Vice-Provost.

Proposal Timelines/Deadlines

Curriculum proposals may be submitted at any time. That said, dates by which proposals should be submitted at the Faculty level, in relation to particular effective dates, can be found under each proposal type below. Please note that, regardless of the submission date, the effective date of curriculum proposals will ultimately be determined by the date of final approval, including consideration of whether or not student registration/enrolment decisions have been informed by published requirements.

Proposal Type

New Course Proposals

  • Use New Course Proposal Form (.doc)
  • Include library statement with all new course proposals
  • Provide evidence of consultation, where appropriate

Timelines and Deadlines

  • Submission at the Faculty level by November 1st in order to take effect the following September. Please note that course proposals approved later in the academic year will fall outside of the normal room allocation process for the following year.

Submission Process

Approval Process

  • It is expected that all proposals for new courses and course changes that are submitted to the Faculty of Graduate Studies have been approved at the program level through approved program processes. All proposals must be submitted to the Faculty of Graduate Studies by the Graduate Program Director and/or Graduate Program Assistant.
  • Final approval of new courses and course changes normally rests with the Faculty of Graduate Studies’ Academic Affairs Subcommittee.
  • In some instances (e.g., where a new course and/or course change is a component of a proposed change in program requirements), new course or course change proposals may be forwarded to the Academic Planning & Policy Committee for consideration. Otherwise, course proposals approved by the Academic Affairs Subcommittee are reported, for information, to the Academic Planning & Policy Committee and to the Faculty of Graduate Studies' Council.
  • Please note that course proposals that are not approved by the Academic Affairs Subcommittee will not be entered into the course repository, which is required for classroom allocation and enrolment.

Course Change Proposals

Timelines and Deadlines

  • Submission at the Faculty level by November 1st in order to take effect the following September. Please note that course change proposals approved later in the academic year will fall outside of the normal room allocation process for the following year.

Submission Process

Approval Process

  • It is expected that all proposals for course changes that are submitted to the Faculty of Graduate Studies have been approved at the program level through approved program processes. All proposals must be submitted to the Faculty of Graduate Studies by the Graduate Program Director and/or Graduate Program Assistant.
  • Final approval of course changes normally rests with the Faculty of Graduate Studies Academic Affairs Subcommittee.
  • In some instances (e.g., where a new course and/or course change is a component of a proposed change in program requirements), new course or course change proposals may be forwarded to the Academic Planning & Policy Committee for consideration. Otherwise, course proposals approved by the Academic Affairs Subcommittee are reported, for information, to the Academic Planning & Policy Committee and to the Faculty of Graduate Studies' Council.
  • Please note that course proposals that are not approved by the Academic Affairs Subcommittee will not be entered into the course repository, which is required for classroom allocation and enrolment.

Minor Changes to Program/Graduate Diploma Academic Requirements

Timelines and Deadlines

  • Submission at the Faculty level by October 1st in order to take effect the following September.

Submission Process

Approval Process

  • It is expected that all proposals for minor modifications that are submitted to the Faculty of Graduate Studies have been approved at the program level through approved program processes. All proposals must be submitted to the Faculty of Graduate Studies by the Graduate Program Director and/or Graduate Program Assistant.
  • Final approval of minor modifications to program/graduate diploma requirements and new graduate fields rests with Senate, following approval (working backwards from Senate) by:
    • Senate Academic Standards, Curriculum and Pedagogy Committee
    • Faculty of Graduate Studies Council
    • Faculty of Graduate Studies Academic Planning & Policy Committee
    • Relevant program-level committee(s)

Major Modifications to Program/Graduate Diploma Academic Requirements

Timelines and Deadlines

  • Submission at the Faculty level by October 1st in order to take effect the following September.

Submission Process

  • Please note that a formal Notice of Intention should be submitted prior to the development of proposals for major modifications.
  • Submission of a Notice of Intention form does not constitute a formal proposal, and will not be judged from that standpoint. It is intended to facilitate early consultations so that any proposal that is ultimately developed benefits from the expertise of others delivering complementary programs, avoids direct competition with or duplication of existing programs, and enables a preliminary assessment of resource implications. For further details regarding the Notice of Intention process and requirements, please contact the Office of the Vice-Provost.
  • Please submit completed forms and required supporting documentation to the Academic Affairs Officer.

Approval Process

  • It is expected that all proposals for major modifications that are submitted to the Faculty of Graduate Studies have been approved at the program level through approved program processes. All proposals must be submitted to the Faculty of Graduate Studies by the Graduate Program Director.
  • Final approval of major modifications rests with the Ontario Universities Council on Quality Assurance (http://oucqa.ca/), following approval (working backwards) by:
    • York University Senate
    • Senate Academic Standards, Curriculum and Pedagogy Committee
    • Faculty of Graduate Studies Council
    • Faculty of Graduate Studies Academic Planning & Policy Committee
    • Relevant program-level committee(s)

New Graduate Fields

Timelines and Deadlines

  • Submission at the Faculty level by October 1st in order to take effect the following September.

Submission Process

Approval Process

  • It is expected that all proposals new graduate fields and changes to fields that are submitted to the Faculty of Graduate Studies have been approved at the program level through approved program processes. All proposals must be submitted to the Faculty of Graduate Studies by the Graduate Program Director.
  • Final approval of new graduate fields and changes to fields rests with Senate, following approval (working backwards from Senate) by:
    • Senate Academic Standards, Curriculum and Pedagogy Committee
    • Faculty of Graduate Studies Council
    • Faculty of Graduate Studies Academic Planning & Policy Committee
    • Relevant program-level committee(s)

New Graduate Diplomas

Timelines and Deadlines

  • Submission at the Faculty level by September 1st in order to take effect the following September.

Submission Process

  • Please note that a formal Notice of Intention should be submitted prior to the development of proposals for new graduate diplomas.
  • Submission of a Notice of Intention form does not constitute a formal proposal, and will not be judged from that standpoint. It is intended to facilitate early consultations so that any proposal that is ultimately developed benefits from the expertise of others delivering complementary programs, avoids direct competition with or duplication of existing programs, and enables a preliminary assessment of resource implications. For further details regarding the Notice of Intention process and requirements, please contact the Office of the Vice-Provost.
  • Please submit completed forms and required supporting documentation to the Academic Affairs Officer.

Approval Process

  • It is expected that all proposals for new graduate diplomas that are submitted to the Faculty of Graduate Studies have been approved at the program level through approved program processes. All proposals must be submitted to the Faculty of Graduate Studies by the Graduate Program Director.
  • Final approval of new graduate diplomas rests with the Ontario Universities Council on Quality Assurance, following approval (working backwards) by:
    • York University Senate
    • Senate Academic Standards, Curriculum and Pedagogy Committee
    • Faculty of Graduate Studies Council
    • Faculty of Graduate Studies Academic Planning & Policy Committee
    • Relevant program-level committee(s)
  • Following approval by Senate, final approval on new graduate diplomas rests with the Appraisal Committee of the Ontario Universities Council on Quality Assurance. More details with respect to the approval process are provided in the Protocol for New Programs with Expedited Approvals section of the York University Quality Assurance Procedures.

New Graduate Degree Programs

Timelines and Deadlines

  • Following submission of the formal proposal at the Faculty level, the review/approval process for new graduate degree programs normally takes 18-24 months.

Submission Process

  • Please note that a formal Notice of Intention should be submitted prior to the development of proposals for new degree programs.
  • Submission of a Notice of Intention form does not constitute a formal proposal, and will not be judged from that standpoint. It is intended to facilitate early consultations so that any proposal that is ultimately developed benefits from the expertise of others delivering complementary programs, avoids direct competition with or duplication of existing programs, and enables a preliminary assessment of resource implications. For further details regarding the Notice of Intention process and requirements, please contact the Office of the Vice-Provost.
  • Please submit completed forms and required supporting documentation to the Academic Affairs Officer.

Approval Process

  • It is expected that all proposals for new graduate degree programs that are submitted to the Faculty of Graduate Studies have been approved at the program level through approved program processes. All proposals must be submitted to the Faculty of Graduate Studies by the Graduate Program Director.
  • Final approval of new graduate degree programs rests with the Ontario Universities Council on Quality Assurance (http://oucqa.ca/), following approval (working backwards) by:
    • York University Senate
    • Senate Academic Standards, Curriculum and Pedagogy Committee
    • Faculty of Graduate Studies Council
    • Faculty of Graduate Studies Academic Planning & Policy Committee
    • Relevant program-level committee(s)
  • The review process for new graduate degree programs involves a site visit by external reviewers, who will provide a report that will be included in the documentation provided to the relevant review committees. More details with respect to the approval process are provided in the New Degree Program Approvals section of the York University Quality Assurance Procedures.

For support in the preparation of Course and Minor Modification proposals, please contact M. Michael Schiff, Coordinator, Faculty Governance – mmschiff@yorku.ca

For support in the preparation of Major Modifications, New Graduate Fields, New Graduate Diplomas, or New Graduate Degree Programs, please contact Sarah Whitaker, Academic Affairs Officer – sarahw@yorku.ca