FAQs - Postdoctoral Visitors

General

Where do I find details about the 2015-2018 YUFA Collective Agreement?

Do the Provisions of Schedule A in the 2015-2018 YUFA Collective Agreement apply to postdocs hired before 1 July 2016?

No.

How do I budget for a PDV?

A budgeting tool has been developed to assist researchers in budgeting for a Postdoctoral Visitor and learning about Leaves. The tool can be found at: Salary, Benefit and Attendance Information—PDVs (.pdf)

Has anything changed for Postdoctoral fellows funded by external sources?

No. None of the provisions of the collective agreement apply to Postdoctoral fellows as they are not members of YUFA.

Please note that postdocs funded directly by external sources (i.e. a SSHRC, NSERC, or Banting PDF who is paid by the agency directly, rather than through the supervisor) are categorized as PDFs. Those postdocs whose supervisors hold external grant funds and pay their postdocs through York payroll are PDVs.

Healthcare Spending Account

Can PDVs opt out of the Healthcare Spending Account?

Not at this time.

Is the spending account available to all PDVs or only those who are full time?

The healthcare spending account must be made available to all PDVs.

How do I access my benefits?

The process for accessing health benefits is explained in this document: PDV Health Care Spending Account Information Sheet (.pdf)

Intellectual Property

Why is IP addressed in the Letter of Offer template?

The 2015-2018 YUFA Collective Agreement states that the “letter of appointment shall also include or be accompanied by an Intellectual Property Agreement and a provision for confirmation that the PDV has had the opportunity to seek advice on intellectual property rights prior to signing the Intellectual Property Agreement.”

PDV Salary

What is the minimum annual salary for PDVs?

$31,500 + 10% statutory employer contributions + $1,200 healthcare spending account benefits.

Supervisors should budget a minimum of $35,850.

Is there a maximum annual salary?

No. Salaries can be no less than the minimum in the YUFA collective agreement and should be competitive within and appropriate to the discipline.

Can the annual minimum of $31,500 be pro-rated for part-time roles?

Yes, salary can be pro-rated for part-time contracts.

Can the annual minimum of $31,500 be pro-rated for short-term contracts?

Yes, salary can be pro-rated for short term contracts.

Vacation and Leaves

How much vacation does a PDV receive?

15 days per year, prorated for the length of the contract.

Do part-time postdocs receive vacation?

Yes. 15 days per year should be pro-rated based on hours worked.

Can vacation days be carried forward on multi-year contracts?

Vacation credits are intended to be used in the contract year granted and unused vacation credits will not be carried forward from one contract year to the next.

How is vacation pay provided?

Vacation pay should be included as part of the annualized salary.

Can a PDV opt out of vacation time and receive 4% vacation pay during their contract?

No.

Are Family Medical Leave, Medical Leave, Bereavement Leave, Parental Leave, Pregnancy and Primary Caregiver Leave available at any time in a contract?

Yes.

Are Family Medical Leave, Medical Leave, Bereavement Leave, Parental Leave, Pregnancy and Primary Caregiver Leave available for part-time PDVs?

Yes. These leaves are offered to all PDVs. (The cost that might be involved would be replacement costs, if required.)

Does the supervisor cover the costs of Family Medical Leave, Medical Leave, Bereavement Leave, Parental Leave, Pregnancy and Primary Caregiver Leave or will they be covered by the institution?

The supervisor must cover the costs of maternity, parental and/or medical leaves through research and/or other funding.