Graduate students have the right to choose to hold a thesis or dissertation defence in an electronically mediated, audio/visual, online format (via Zoom) or to defer the defence with no penalty until such time as the university recommends a return to in-person formats for classes and other program requirements. Consult with your supervisor, supervisory committee, and Graduate Program Assistant via email. GPAs can then convey this information to FGS.
Please consult our comprehensive guide to scheduling Zoom defences.
If the external examiner is unable to participate in an electronically mediated defence, then the defence must be cancelled and rescheduled when the university recommends a return to in-person formats for classes and other program requirements. To convey this information to FGS, consult:
- Yuwn Forrester (firstname.lastname@example.org) (Faculty of Fine Arts, Faculty of Education, Glendon, Faculty of Liberal Arts & Professional Studies except Professional Programs)
- Natalie Vacianna (email@example.com) (Faculty of Environmental Studies, Faculty of Health, Faculty of Liberal Arts & Professional Studies Professional Programs, Lassonde School of Engineering, Osgoode Hall Law School, Schulich School of Business, Faculty of Science)
Graduate students who do not yet have defence dates can book online defences by emailing their supervisor, supervisory committee members, and Graduate Program Assistant to request to book a defence in this electronically mediated format. Information and relevant forms, including the "Recommendation for Oral Exam" form can be found at: https://gradstudies.yorku.ca/current-students/thesis-dissertation/oral-examination/
Please note that the graduate regulation prohibiting audio-taping or videotaping oral exams remains in place for defences conducted online (see Use of Audio-Visual Equipment at Oral Exams): https://gradstudies.yorku.ca/current-students/thesis-dissertation/oral-examination/
Please contact your Graduate Program Assistant for information about comprehensive/qualifying examinations.
Any student can ask for a course extension (an “incomplete”), negotiating a new deadline within the subsequent term. To apply, go to https://gradstudies.yorku.ca/files/2014/08/course-transaction.pdf?x14098
Students can pass their final requirements (i.e. dissertations, thesis defences) within the first 60 days (expanded from 30) of a new term without financial penalty, and receive a 100% refund of their tuition fee.
Senate Executive has enabled graduate students to request a Pass/Fail grading scheme in courses taken and ending in W20.
The deadline to opt in or out of the Pass/Fail grading option for graduate students has been extended for now to May 30, 2020, with some exceptions. Students are recommended first to consult with their professors, supervisors and/or GPDs. Here is the link to request a pass/fail grading option: https://myacademicrecord.students.yorku.ca/pass-fail-option
Upon receiving their regularly assessed final course grade from the professor, students will have until the end of May to change their minds about choosing the pass/fail option. To revert back to a graded option, fill out the following form: https://forms.students.yorku.ca/view.php?id=22950
Important note: Currently the Nurse Practitioner (PHCNP) MScN program is excepted. Students in the Osgoode Professional Development program must consult their GPD for the process to opt for P/F in OPD courses.
Can I change my mind about P/F in future?
Yes. A request to change from Pass/Fail to Graded Notification exists here: forms.students.yorku.ca/view.php?id=22950
If you decide to opt back out of P/F, including those students who took a course extension, please use the form, above, but also contact the FGS Associate Director, Graduate Student Affairs, Anne Stebbins, firstname.lastname@example.org, so that FGS can ensure manually that the P/F is changed to the evaluated course grade.