Graduate Development Fund

Note: This award was originally communicated to the graduate community as taking part in the Fluid Review awards software pilot for the 2020 competition. Due to some unforeseen system upgrade issues from the software vendor, and to not postpone application timelines for this award, applications will now be required through the FGS Award Application Form only.


In recognition of the importance of graduate students’ academic development in presenting their research, the Office of the Dean, Graduate Studies offers the Graduate Development Fund (GDF) to subsidize students’ travel costs to events for presentation of their scholarly or creative work.

  • Applications are reviewed and allocations determined by the Faculty of Graduate Studies
  • Allocated funds are posted to the student account (STAC) of each successful applicant after adjudication

Value and Duration

  • Allocation amounts may vary based on the amount of applications and the number of high-expense applications in any given application cycle.
  • Successful applications are generally allocated a portion rather than the total amount of transportation costs. Students are expected to use the most economical option available and are encouraged to seek other sources of funding.
  • Allocations may vary based on distance of travel and mode of transportation. For illustrative purposes only, assuming departure from Toronto:
    • a student presenting a paper in Ottawa might be allocated $50 towards a student rate bus fare;
    • a student travelling to Quebec City might be allocated a $60 subsidy for train fare;
    • a student flying within North America might be allocated a subsidy to a maximum of $250; and/or,
    • a student travelling overseas might be allocated a subsidy to a maximum of $500.
  • Regardless of event dates, the maximum number of allocations provided in a given year (May 1 to April 30) is generally two (2).


Eligible Applicant

  • All registered York graduate students, except for students registered in any graduate program affiliated with the Schulich School of Business

Generally, students must be registered as York graduate students on the date of application and the date of presentation.

Eligible Expenses

  • Transportation costs necessary for York graduate students to present their scholarly or creative work at recognized events, e.g., conferences, colloquia, poster presentations and exhibitions
  • Transportation expenses incurred for travel to/from an event taking place within seven (7) months prior to the application deadline or six (6) months after the application deadline

Ineligible Expenses

  • Costs for transportation to commercial events and/or events for which students are remunerated for presenting
  • Costs for local travel around an event site, e.g., fares for taxis, public transit, ferry


  • There is one competition per year:
  • Award launch date: February 3, 2020
  • Deadline: March 2, 2020
  • Applications received incomplete or after the published deadlines will not be considered

Application Process

  • The applicant completes, prints, and signs the application form; if a field does not apply, indicate by marking “N/A”.
  • Attach to your printed application, the signed Graduate Development Fund—Supervisor Attestation form.
  • The applicant submits the completed application form to the Office of the Dean, Graduate Studies, with:
    • Call for papers/submissions and/or information on the event;
    • Confirmation/proof of event acceptance (communication from event organisers, event program announcing the applicant’s participation in a session or exhibition, et cetera);
    • The following elements are required to complete the on-line portion of the application:
      • a) Personal information, including student number(s) and graduate program(s);
        b) Details of the recognized event; and,
        c) Specific travel details, including date and place of departure and destination, mode of transportation, and estimated cost of transportation.


Required Information

  • Personal information, including student number and graduate program;
  • Details of the recognized event; and,
  • Specific travel details, including date and place of departure and destination, mode of transportation, and estimated cost of transportation.

Allocation Process

  • After the Faculty of Graduate Studies determines allocations, the Office of the Dean, Graduate Studies contacts all applicants by email and posts allocations to successful applicants’ STACs.


  • Graduate Program Office

Last updated January 30, 2020